The key to a smooth and successful conference is the tight coordination and management of all the different elements, which are brought together to provide an appealing, informative and enjoyable event for all those participating. I can take responsibility or simply assist with any or all of these elements and work with you and your team to ensure you meet and even excel in your objectives through a smooth and cost efficient event.  

VENUE MANAGEMENT 

Venue research

Site inspections and feasibility studies

Contract negotiation

Venue liaison: meeting facilities, stage set and layout, f&b services, guest room allocation

Point of contact on site for venue staff 

SPEAKER MANAGEMENT 

Liaison with and coordination of programme committee

Invitation and confirmation of speakers

Maintenance of detailed speaker database

Compilation of complete participation packs including presentation protocol

Co-ordination of abstract, biography and paper submission

On site management,  meet and greet for all speakers 

Exhibition space planning to suit exhibitors and delegates

Management and implementation of exhibitor and sponsor benefits

Management of all sponsor and exhibitor administrative and logistical needs 

 SOCIAL PROGRAMMES

Creation and management of accompanying persons programme

Management of social functions: cocktail receptions, gala dinners, VIP / speaker dinners

Arrangement and management of technical site visits 

ASSOCIATED SERVICES

Budget maintenance

Delegate database collection and maintenance and registration management

Corporate gift sourcing

Delegate bag sourcing

On site management

Sourcing and supply of directional signage and event branding

Side event management (roundtables, seminars, workshops)

Design, print and production management

Sourcing of interpretation and translation services

Marketing and invitation processes

Transport arrangements

AV equipment sourcing

Stage set design and production

Sourcing of photographic requirements

Post event evaluations and follow up